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Case Study: Dassault Systemes UK

SOS News

We recently helped Dassault Systemes UK Limited find a venue for their annual conference. Read more about why they chose to work with us below:

Event Type and Venue 

Conference for 180 people of the Northern European team at Dassault Systemes UK, held at The London Stadium. 

Challenges

The challenge was to find a venue with multiple rooms needed for various workshops, all with natural daylight and cabaret seating. It was also very important the venue was sustainably focused. 

What we did to help

With a brief as large as this one we always start by narrowing down the venues in the chosen location that can actually accommodate the largest room first. We then send out the enquiry to this shortlist, keeping in mind that the client wanted “something iconic”. 

Once we have heard back from venues that can accommodate we will shortlist again against the client requirements:

- the style of venue
- the space available
- the location and ease of accessing the venue
- the budget

At this point, taking the time to speak to the chosen venues to ensure we understand fully how the event will work is really important, ensuring that we understand all of the rates that have been offered and why. We always think it is important for us to gather photos and venue maps for enquiries this size to ensure the venue is definitely going to work for the client before they take the time to visit.

Speaking to Rachel Devenny, Communications Lead, Dassault Systemes UK Limited and Keri Tillyer, Executive Assistant, Dassault Systemes UK Limited:

Reasons for choosing SOS Venue Finding

"Having worked with SOS Venue Finding on many projects, they understand our requirements; are quick to respond with multiple offerings; secure suitable venues which meet our requirements, take the pain out of contacting multiple venues and comparing multiple offerings, all of which are in different formats; available any time we need to speak with them."

How did SOS help make your event a success?

"SOS Venue Finding & in particular, Rachel Buswell, helped to make our event a success by contacting multiple venues and hotels to ensure they presented a proposal within budget and according to our requirements.  They sourced and secured an impressive venue which met our requirements and exceeded our expectations and which we are now returning for a second year!"

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